Valuation Office Agency - Wales Council Tax Revaluation Circular No. 18/02

Ref: 296

ELECTRONIC STORAGE OF RECORDS

Further to Wales Council Tax Circular Nos. 11 and 13 COVO have advised Key Property Sheets (VO7400) with
photograph attached can now be stored on each Group’s R drive.

It is suggested Groups create a folder “Council Tax Reval 2005” on their R drive. Within this folder the
following should be created:
a) A separate folder for each office, eg: Bangor
b) Reval Circs

Within each office folder create folders for

a) Key Property Sheets (VO 7400)
b) Key Property Summary sheets
c) Batch Control Sheets
d) Housing Indices

Folders for each Billing Authority should then be created in the appropriate Key Property Sheets folder.
In practice this will mean merely transferring information currently held on “O” drives into Group “ R” drives.

From receipt of this circular photographs should be attached to every VO 7400 created. Unless time permits it is
not necessary at this stage to revisit VO 7400s already created to attach photographs.

14 May 2003