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1) The members of the VOA Audit Committee are:
- Dawn Johnson (Chair) – non-executive director of VOA
- Nigel Williams – HMRC
- David Fletcher – Head of Local Taxation Policy at Welsh Assembly Government
- Michael Pears – DFES
2) The Audit Committee will be chaired by the non-executive director.
3) Members will serve (renewable) three year terms and will be annually appraised by the Chair.
4) The Audit Committee will be provided with secretarial support by the PA to Chief Executive of VOA.
5) The Audit Committee will meet at least three times a year. The main focus of the meetings will be as follows:
- Summer – to approve VOA accounts
- Autumn – to consider Auditors management letter on accounts
- Spring – to consider plans for next year’s audit work
The Chair of the Audit Committee may convene additional meetings as they deem necessary.
6) A minimum of two members of the Audit Committee will be present for the meeting to be deemed to be quorate.
7) Audit Committee meetings will normally be attended by:
- VOA Chief Executive as Accounting Officer
- Director/Head of HMRC Internal Audit
- VOA Head of Internal Audit
- NAO Audit Director/Manager
- VOA Director of Finance
8) The Audit Committee may ask any other VOA officials to attend to assist it with its discussions on any particular matter.
9) The Audit Committee may ask any or all of those who normally attend but who are not members to withdraw to facilitate open and frank discussion of particular matters.
10) The VOA Chief Executive (of Management Board) may ask the Audit Committee to convene further meetings to discuss particular issues on which they want the Committee’s advice.
11) The Audit Committee will advise the Accounting Officer on:
- the strategic processes for risk, control and governance and the Statement on Internal Control
- the accounting policies, the accounts, and the annual report of the organisation, including the process for review of the accounts prior to submission for audit, levels of error identified, and management’s letter of representation to the external auditors.
- the planned activity and results of both internal and external audit
- adequacy of management response to issues identified by audit activity, including external audit’s management letter
- assurances relating to the corporate governance requirements for the organisation
12) The Audit Committee Chair will report to the Board following each Audit Committee meeting.
13) The Committee will additionally produce an annual report to the Board following its spring meeting. |
